---
meta_title: "Best Meeting Minutes Software in 2025"
meta_description: "Compare the best meeting minutes software for 2025. We tested AI and manual tools to find the top solutions for note-taking, collaboration, and governance."
author: "Harshika"
created: "2025-10-10"
published: true
coverImage: "/api/images/blog/meeting-minutes-software/cover.png"
---

You've been in that meeting where someone's furiously typing while everyone else is trying to have an actual conversation. Or worse, you're the one stuck taking notes instead of contributing ideas. Well, meeting minutes software are here to change that.

There are essentially two types of meeting minute software:

**1. [AI Meeting Assistants](/blog/best-ai-meeting-assistant-for-taking-notes)** = Automatic transcription + AI summaries + minimal manual work

These tools use artificial intelligence to automatically record, transcribe, and summarize your meetings.

They listen to conversations, identify speakers, extract action items, and generate formatted notes with minimal human intervention.

**2. Meeting Management Tools** = Structured templates + manual note-taking + formal documentation workflows

These platforms provide structured frameworks for creating meeting minutes manually. They excel at formal documentation, governance workflows, and collaborative agenda building.

Ideal for board meetings and compliance-heavy environments.

Let's explore the top tools in both these categories.

## Best Meeting Minutes Solutions at a Glance

There are multiple tools flooding the market for both categories, but we had a strict selection criteria. Here are the tools that made the cut:

<Image src="/api/images/blog/meeting-minutes-software/minutes-1.webp" alt="selection criteria for meeting minutes software" />

### Best AI Meeting Minutes Software

**1. Hyprnote:** The only truly local-first AI notepad that processes everything on your device. Perfect for healthcare, legal, and compliance-sensitive organizations.

**2. MeetGeek:** Conversation intelligence platform with team analytics and performance tracking. Best for sales teams and enterprises.

**3. Fellow:** Collaborative meeting assistant with shared agendas and pre-meeting briefs. Best for remote teams and managers.

### Best Meeting Management Software

**1. Beenote:** Structured meeting management with collaborative agendas and real-time note-taking. Best for board meetings and project teams.

**2. MeetingBooster:** Enterprise meeting system with task tracking and deep Outlook integration. Best for large enterprises.

**3. Diligent:** Leading board portal with AI-powered analytics and governance features. Best for corporate boards and publicly traded companies.

## Detailed Reviews of the Best Meeting Minutes Software

### 1. Hyprnote - Best for Privacy-First AI Meeting Notes

Unlike every cloud-based competitor, [Hyprnote](/) transcribes and summarizes meetings without sending a single byte of data to external servers. This makes it ideal for organizations with strict compliance requirements or anyone who values complete data control.

<Image src="/api/images/blog/meeting-minutes-software/minutes-2.webp" alt="best meeting minutes software 2025" />

#### How It Works

Hyprnote captures audio directly from your device's microphone and system audio without joining meetings as a bot. It uses Whisper models (ranging from Tiny to V3 Large Turbo) for speech-to-text transcription and HyperLLM-V1, a custom 1.1GB model optimized for superior summarization quality.

The entire process happens on your Mac: transcription, AI summarization, and note enhancement all run locally.

You can optionally connect external LLM providers (OpenAI, Gemini, Ollama via LM Studio) for additional AI capabilities while maintaining control over which models process your data.

#### Key Features

- **Complete local processing:** Not a single byte leaves your device unless you explicitly choose to connect to external AI providers
- **Bot-free operation:** Works with all meeting platforms (Zoom, Teams, Google Meet) and in-person meetings without appearing as a participant
- **Real-time transcription:** See live transcripts during meetings using local Whisper models
- **Custom templates:** Create summary formats for different meeting types- sales calls, therapy sessions, legal consultations, team standups
- **AI chat functionality:** Ask questions about past meetings with conversational search across your entire meeting history
- **Source verification:** Hover over AI-generated summary points to see exact transcript quotes, eliminating hallucinations
- **Universal platform compatibility:** Works everywhere- virtual meetings, in-person conversations, phone calls
- **Offline capability:** Full functionality without internet connection, perfect for secure or air-gapped environments
- **Open source:** Complete code transparency for security audits and customization
- **Multiple export formats:** Save summaries as Markdown, PDF, or Rich Text

#### Pros

- Maximum privacy with complete on-device processing
- No usage limits on core features
- No vendor lock-in
- Works everywhere without bots disrupting meetings
- Open source for complete transparency and customization
- HIPAA, GDPR, SOC 2 compliance made simple by eliminating cloud dependencies

#### Cons

- macOS only currently (Windows version coming soon)
- Distinguishes only between the microphone and system audio

#### Pricing

Core features including unlimited AI summaries and transcription are free forever.

Pro is $8/month if you want unlimited AI chat and advanced search.

Enterprise pricing is custom for organizations needing on-premises deployment, SSO, consent management, custom branding, and dedicated support.

### 2. MeetGeek - Best for Conversation Intelligence and Team Analytics

[MeetGeek](https://meetgeek.ai) is a cloud-based conversation intelligence platform that tracks meeting performance across your entire organization.

It's designed for companies that want data-driven insights into their communication patterns, not just meeting notes.

<Image src="/api/images/blog/meeting-minutes-software/minutes-3.webp" alt="meetgeek for meeting minutes review" />

#### How It Works

MeetGeek automatically joins your scheduled meetings as a bot through calendar integrations.

It records conversations, generates transcripts in real-time, and creates AI summaries with automatic meeting type detection.

The platform recognizes whether you're in a sales call, team meeting, interview, or customer session and applies the appropriate summary template automatically.

#### Key Features

- **Automatic meeting type detection:** AI recognizes your call type and applies context-aware summary templates without manual selection
- **Team spaces and analytics:** Organize meetings by department with performance metrics tracking engagement, sentiment, and effectiveness at team and individual levels
- **Automated workflows:** Set rules to auto-share meeting records with specific teams based on meeting type, pushing summaries to CRMs and task management tools
- **Custom speech models:** Enterprise tier trains the transcription system on your industry-specific terminology for better accuracy
- **50+ language support:** Automatic language detection with 95%+ transcription accuracy
- **Mobile apps:** Record and summarize in-person meetings on iOS and Android, even offline

#### Pros

- Powerful conversation intelligence with department-level analytics
- Strong compliance certifications (SOC 2, GDPR, CCPA, HIPAA-ready)
- Extensive integration ecosystem (7,000+ apps via Zapier)
- Custom speech models for specialized industries

#### Cons

- Bot-based only, can feel intrusive
- Aggressive storage limits on lower tiers (free keeps transcripts only 3 months)
- 100-hour monthly limit on Business tier means high-volume teams need Enterprise
- Cloud-only processing with no on-premises option

#### Pricing

Free plan includes 5 hours of transcription per month with 3 months of transcript storage and 1 month of audio storage. Paid plans start at $19/user/month.

### 3. Fellow - Best for Real-time Collaboration

Unlike tools that only focus on transcription, [Fellow](https://fellow.ai) covers the entire meeting lifecycle: from preparation with shared agendas to live note-taking and post-call follow-ups.

It's designed for teams that need structured workflows and want everyone on the same page before, during, and after meetings.

<Image src="/api/images/blog/meeting-minutes-software/minutes-4.webp" alt="fellow for meeting minutes review" />

#### How It Works

Fellow joins your meetings as a bot across Google Meet, Zoom, and Microsoft Teams.

It automatically records and transcribes conversations in 92 languages, then generates AI summaries with action items and decisions.

The standout feature is its collaborative agenda system. Teams build meeting agendas together before calls, and pre-meeting briefs remind everyone what was discussed last time.

#### Key Features

- **Collaborative agendas with 500+ templates:** Create shared meeting agendas where team members add talking points together, with pre-built templates for 1-on-1s, standups, and retrospectives
- **Pre-meeting briefs:** Automatic reminders showing what was discussed in previous iterations of recurring meetings
- **Ask Fellow (AI Copilot):** Chatbot that answers questions about meeting history, drafts follow-up emails, and catches you up on missed meetings
- **Centralized library with access controls:** All recordings and notes stored in one searchable place with granular permissions for who can view what
- **Deep CRM integrations:** Automatically syncs meeting summaries and action items to Salesforce, HubSpot, Asana, Jira, and 50+ other tools
- **No AI training on your data:** Fellow explicitly doesn't use meeting content to train models

#### Pros

- Comprehensive meeting lifecycle management in one platform
- Strong collaborative features with shared agendas and real-time editing
- Enterprise-grade security (SOC 2, GDPR, HIPAA compliance)
- Excellent for recurring meetings with templates and context continuity
- 92-language transcription support for global teams

#### Cons

- Bot-based recording joins as visible participant
- Cloud-only processing with no on-premises option
- Free plan limited to 10 AI recordings per month
- Online meetings only
- Internal meeting focus makes it less robust than dedicated sales intelligence tools

#### Pricing

Free plan includes 10 AI recordings per user per month. Paid plans start at $7/user/month (3-user minimum), and go up to $25/user/month with full admin controls and HIPAA compliance.

### 4. Beenote - Best for Collaborative Agenda Building and Governance

[Beenote](https://beenote.io) is a meeting management platform designed for structured, formal meeting workflows.

Unlike AI tools that automate everything, Beenote focuses on collaborative planning, real-time note-taking, and organized follow-up.

<Image src="/api/images/blog/meeting-minutes-software/minutes-5.webp" alt="beenote meeting software review" />

#### How It Works

Beenote helps you manage the entire meeting process manually but efficiently.

Before meetings, you create collaborative agendas where team members can add their topics.

During meetings, you take notes in real-time with built-in timekeepers to stay on schedule.

After meetings, Beenote automatically generates formatted minutes that are 80% complete because you captured everything during the call.

#### Key Features

- **Collaborative draft agendas:** Team members see the writing status and can add content before meetings, ensuring nothing important gets missed
- **Multiple items per agenda topic:** Each agenda item can have multiple notes, decisions, and tasks, all organized under one discussion point
- **Timekeeper per subject:** Built-in timer helps you know when to move to the next topic, saving precious meeting time
- **Voice recording segments:** Record specific parts of discussions or entire agenda items for reference later
- **Task synchronization:** Assigned tasks sync directly to Google Task or Microsoft To Do, optimizing follow-ups without leaving your workflow
- **Customizable templates:** Create different formats for various meeting types like board meetings, team standups, or project reviews

#### Pros

- Strong governance features for boards and executive committees
- Integration with Microsoft 365, Teams, and Google Workspace
- Grammar checking with Antidote integration

#### Cons

- Manual note-taking required
- No Slack integration despite being a popular team communication tool
- Learning curve for users unfamiliar with structured meeting management
- Mobile apps available but desktop experience is primary focus

#### Pricing

Beefree is free forever with basic features. Paid plans start at $552/year for 10 users.

### 5. MeetingBooster - Best for Enterprises with Complex Workflows

[MeetingBooster](https://www.meetingbooster.com/meeting-minutes-software) is an enterprise-grade meeting management system that's been around for years, serving mid-size to large companies that run structured meetings with serious accountability requirements.

Think project change management meetings, board sessions, and cross-functional team coordination where nothing can slip through the cracks.

<Image src="/api/images/blog/meeting-minutes-software/minutes-6.webp" alt="MeetingBooster meeting software review" />

#### How It Works

MeetingBooster is a cloud-based platform that integrates deeply with Microsoft Outlook (and has a Google Calendar widget too).

You create agendas using a familiar ribbon interface similar to MS Office, schedule meetings with automatic invites, take notes during meetings using specialized tools, and then automatically generate formatted minutes.

#### Key Features

- **Meeting series functionality:** Automatically groups related meetings together, making it easy to track recurring items and see action items across an entire project or committee
- **Pre-meeting task assignment:** Assign tasks that need completion before meetings, with status tracking to hold attendees accountable
- **Advanced meeting tools:** Built-in voting, pros/cons analysis, and rating features to facilitate decisions during meetings
- **Comprehensive task management:** Full task system with due dates, priorities, and cross-meeting project tracking that syncs seamlessly to Outlook tasks
- **Meeting agenda module:** Separate module for agenda creation that forces pre-planning and prevents off-topic additions during meetings
- **Parking topics feature:** Can park both main topics and sub-topics for future discussion, with automatic carry-forward to next meetings

#### Pros

- Powerful for complex enterprise workflows with multiple stakeholders
- Deep Outlook integration makes adoption easier in Microsoft-heavy organizations
- Meeting series feature provides excellent continuity for recurring meetings
- Advanced meeting facilitation tools (voting, pros/cons) improve decision quality
- Proven track record with 30+ years in the market

#### Cons

- Interface feels more traditional/corporate compared to modern tools
- Limited flexibility in some task management functions

#### Pricing

MeetingBooster offers custom pricing based on organization size and needs. They provide site licenses for large deployments.

### 6. Diligent - Best for Board Meetings and Compliance

[Diligent](https://www.diligent.com/solutions/board-and-leadership-collaboration) is a board management platform built for corporate boards, executive committees, and governance-focused organizations that need enterprise-grade security, compliance features, and sophisticated workflow automation.

This isn't a general meeting tool. It's specifically designed for high-stakes board-level governance.

<Image src="/api/images/blog/meeting-minutes-software/minutes-7.webp" alt="diligent meeting software review" />

#### How It Works

Diligent is a comprehensive board portal that manages the entire board meeting lifecycle digitally.

Directors access a secure platform (via desktop, tablet, or mobile) where they can view board books, annotate documents, collaborate with fellow board members, vote on resolutions, and access governance resources.

Administrators can create and distribute board materials, manage permissions, track document versions, and generate automated meeting minutes using AI-powered features.

#### Key Features

- **Secure board book creation and distribution:** Drag-and-drop document uploads with automatic agenda updates, last-minute adjustments that retain director notes, and user-based watermarking for content protection
- **AI-powered risk and analytics:** Pre-formatted risk reports on cybersecurity, sustainability, shareholder activism, and other critical issues with integrated dashboards for board-level insights
- **Digital voting and approvals:** Real-time voting directly from the dashboard with comment boxes for explanatory narratives, plus streamlined signature collection
- **Board evaluations and D&O questionnaires:** Secure creation and monitoring of evaluations using best practice templates with digital signing and exporting
- **Version control and audit trails:** Directors view updated documents with change tracking, retain notes when materials are updated, and maintain complete audit logs for regulatory compliance

#### Pros

- Industry-leading security with enterprise-grade encryption and compliance
- Comprehensive governance features beyond basic meeting management
- Trusted by Fortune 500 companies and major organizations globally
- AI-powered analytics provide board-level insights on critical issues
- Seamless mobile access from any device

#### Cons

- Premium pricing that may be prohibitive for smaller organizations or NGOs
- Some features require additional fees beyond base subscription
- Occasional difficulty renaming or editing documents directly in portal
- Auto-renewal can include significant price increases (20%+) if not negotiated

#### Pricing

Diligent offers custom pricing based on organization size and requirements.

## Our Top Recommendation

If you're evaluating ai tools for meeting minutes and data privacy matters to your organization, Hyprnote stands out as the clear choice.

Hyprnote processes your meeting conversations entirely on your device using local AI models. This means:

- **Zero privacy risks:** Your conversations never leave your machine
- **No vendor lock-in:** Deploy on your own terms and choose your AI providers
- **Free forever:** Unlimited AI summaries and transcription at no cost
- **Works offline:** Perfect for secure environments or unreliable connectivity
- **Open source transparency:** Inspect, audit, and customize the code

For teams handling sensitive conversations, whether patient consultations, legal discussions, financial planning, or confidential business meetings, Hyprnote solves the fundamental problem that cloud-based tools can't: keeping your data completely private while delivering powerful AI-powered summary generation.

Ready to take control of your meeting data? [**Download Hyprnote for macOS**](/download) and experience truly private AI meeting summaries (Windows version coming soon).

## Frequently Asked Questions

### 1. Do I need AI meeting minutes software if I already take notes manually?

It depends on your priorities. AI tools save significant time by automating transcription and summary generation, letting you focus on the conversation instead of note-taking.

However, if you need formal documentation workflows, approval processes, or governance features for board meetings, manual software might be better suited to your needs.

### 2. Are AI meeting minutes tools secure for sensitive conversations?

It varies dramatically by tool. Most AI meeting assistants (MeetGeek, Fellow) send your audio to the cloud for processing, which may violate compliance requirements in healthcare, legal, or financial industries.

Hyprnote is the only truly local-first option that processes everything on your device, perfect for sensitive meetings.

### 3. Will a bot join my meetings if I use AI meeting minutes software?

It depends on the tool. Bot-based tools like MeetGeek and Fellow join meetings as visible participants, which can affect conversation dynamics in sensitive discussions.

[Bot-free meeting assistants](/blog/bot-free-ai-meeting-assistants) like Hyprnote capture audio directly from your device without appearing in the meeting, maintaining natural conversation flow.

Consider whether bot visibility matters for your use case before choosing.
